Home Types of Contracts Business Associate Agreement

Jump to Section

Quick Facts — Business Associate Agreement Lawyers

What Is A Business Associate Agreement?

A business associate agreement, also known as business associate contracts, is a legally-binding document that establishes a party’s responsibilities regarding personal healthcare information (PHI). The contract must provide guidance on a privacy policy for protecting PHI and electronic PHI (ePHI) on cloud services, applications, storage, and communications.

Numerous rules and regulations are surrounding PHI and ePHI. Health care lawyers can help business associates and providers draft an agreement.

Here is an article about what a business associate agreement is .

Understanding Business Associate Agreements

Business associate agreements are specific to healthcare providers and others who deal with PHI. They are part of the continuous effort to ensure that PHI and ePHI are not inadvertently or intentionally disclosed to unauthorized individuals. Specific individuals must sign a business associate agreement and acknowledge all applicable laws.

Who Should Sign A Business Associate Agreement?

All relevant parties should sign a business associate agreement. However, these agreements are generally signed by managers with protocols implemented and delegated to the team individually.

These are the following individuals who typically sign a business agreement:

  • Vendors
  • Contractors
  • Hospitals
  • Clinics
  • Labs
  • Attorneys
  • And more

If you have questions about who should be signing a business associate agreement in your organization, ensure that you speak with healthcare lawyers for advice. They can help you identify all parties with a vested legal or financial interest in the matter.

Here is an article on the basics of business associate agreements .

ContractsCounsel Business Associate Agreement

Who Needs A Business Associate Agreement?

There are two parties who could need a business associate agreement. The first one is a business associate, and the second is a covered entity. Both parties have separate duties and responsibilities that should be carefully established in a business associate agreement.

Who Is Considered A Business Associate?

Business associates are individuals or business entities who perform specific activities that involve the direct use or divulgence of PHI or ePHI. These activities include operation management and administration according to the Privacy Rule and Administrative Simplification Rules.

A business associate can range from software companies to cloud services providers. Anyone who could potentially view PHI or ePHI and is not a covered entity employee is a business associate.

Covered Entity vs. Business Associate

Covered entities are hospitals and healthcare providers and are different from business associates. Business associates are not employed by covered entities. However, a business associate provides a service to the covered entity as part of its normal course of business.

Here is an article about business associates .

Meet some lawyers on our platform

Rhea d.

231 projects on CC
CC verified
View Profile

Dolan W.

1087 projects on CC
CC verified
View Profile

Allen L.

149 projects on CC
CC verified
View Profile

Samuel R.

93 projects on CC
CC verified
View Profile

Parts of a Business Associate Agreement

Under HIPAA and HITECH, business associates must follow specific security rules and routinely review them when working with a covered entity. For both parties to protect themselves, it is essential to address the key parts of a business associate agreement. Leaving out important details can result in legal problems in the future.

These are the parts of a business associate agreement under Health and Human Services (HHS) guidelines:

  • Part #1: Establish permitted uses of PHI as well as any disclosures.
  • Part #2: Require that the business associate not use the information as permitted or required by law.
  • Part #3: Demand that the business associate utilize reasonable security protocols to prevent unauthorized use of PHI.
  • Part #4: Set terms and conditions related to breaches of PHI.
  • Part #5: Address the business associate’s obligation to handle PHI copy requests.
  • Part #6: Explain how HIPAA obligations require business associates to comply with applicable laws.
  • Part #7: Require the business associate to maintain high internal standards and practice related to the handling of PHI.
  • Part #8: Determine how contract terminations should be handled as well as how to return or destroy PHI data.
  • Part #9: Specify how business associates should deal with subcontractors and their use of PHI.
  • Part #10: Provide for contract termination of a material business associate violation from the terms contained within.

As you can see, business associate agreements are highly technical and complex. It is necessary and imperative to understand the role of HIPAA compliance and BAAs when forging this type of relationship with a covered entity. If you have any questions, privacy lawyers are able to provide specific legal advice.

ContractsCounsel Business Associate Agreement Child Image

Image via Pexels by Ketut Subiyanto

HIPAA-Compliance and BAAs

The Health Insurance Portability and Accountability Act (HIPAA) sets standards that are not just limited to covered entities. HIPAA standardized how PHI should be used, stored, transmitted, and disclosed for everyone working in the healthcare industry. Since business associates use PHI, it is essential that BAAs comply with current rules and regulations.

Here is an article about HIPAA business associate agreements .

BAAs and Cloud Services

Before business associates can use, store, or process PHI, they must ensure that the services of the covered entities are secure. Even if the business associate claims that they are HIPAA and HITECH compliant, they cannot use ePHI until a risk analysis is performed when it is being stored in the cloud.

However, there is an added element in that cloud services are also considered business associates. As such, covered entities must ensure that they have BAAs in place with them as well. Before uploading any PHI data to cloud services, the covered entity must have a signed BAA with their providers.

Cloud computing service providers can be liable for accessing ePHI if their services do not comply with HIPAA standards, even if they did not see any data. It is also essential to remember that not all cloud computing providers are willing to sign BAAs.

Also, BAAs do not necessarily make cloud services to be HIPAA compliant upon signing. Even with an agreement in place, HIPAA laws can be violated, which means that no provider can be authentically HIPAA compliant alone.

Simply put, HIPAA compliance is determined by how the platform is used.

Getting Help With a Business Associate Agreement

Federal and state laws take HIPAA violations seriously. As such, it is critical to hire healthcare lawyers when getting help with a business associate agreement. The value, knowledge, and experience they provide will protect you and your organization in the future while avoiding common pitfalls.

These are the advantages of hiring healthcare lawyers when dealing with a business associate agreement:

  • Vast knowledge of laws that help you avoid HIPAA violations
  • Ability to interpret laws and court rulings when making decisions
  • Business associates and covered entities will understand their rights
  • Experience will help clients better prepare for the transaction
  • Manage expectations among all negotiating parties
  • Compliance under all federal, state, and county regulations and laws, such as the CCPA
  • Representation in case future disputes arise

Due to the intricate nature of healthcare laws, especially those related to PHI and HIPAA, ensure that you do not make the critical mistake of guessing your way through the business associate agreement. Doing so could create problems in the future, and the losses could far outweigh the costs of hiring privacy lawyers the first time around.

Privacy lawyers will listen to your needs and draft a contract that meets them. They will also focus on keeping patient information private and secure.

Here is an article with resources for providers on PHI compliance and data security .

Need Help from Privacy Lawyers?

Get help from privacy lawyers in your state with ContractsCounsel. Post your project for free to start receiving proposals.

See Real Business Associate Agreement Projects

Texas Partnership Agreement - (LLC, C-Corp) for start up Drafting
  • Texas
  • 4 lawyer bids
  • $750 - $2,200
View Details
Michigan I just started a trucking business with a partner and we need an operating agreement. The accountant already drafted one for us, but I would like to make sure the it is ok. Would please assist? Drafting
  • Michigan
  • 2 lawyer bids
  • $500 - $800
View Details
Texas review and comment on consulting agreement that i drafted Review
  • Texas
  • 6 lawyer bids
  • $350 - $550
View Details
Virginia business agreement Drafting
  • Virginia
  • 4 lawyer bids
  • $995 - $1,250
View Details
California Bump contract Review
  • California
  • 6 lawyer bids
  • $240 - $599
View Details
Massachusetts HIPAA BAA Review + Healthcare Tech Consulting Agreement Amendment Review
  • Massachusetts
  • 10 lawyer bids
  • $249 - $2,000
View Details

See all Business Associate Agreement projects


ContractsCounsel is not a law firm, and this post should not be considered and does not contain legal advice. To ensure the information and advice in this post are correct, sufficient, and appropriate for your situation, please consult a licensed attorney. Also, using or accessing ContractsCounsel's site does not create an attorney-client relationship between you and ContractsCounsel.


Need help with a Business Associate Agreement?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 20,610 reviews

Meet some of our Business Associate Agreement Lawyers

Alton H. on ContractsCounsel
View Alton
5.0 (28)
Member Since:
January 12, 2026

Alton H.

Attorney
Free Consultation
Washington, DC
12 Yrs Experience
Licensed in DC, NJ, NY
The George Washington University Law School

I am a U.S.-licensed attorney with more than a decade of experience in complex litigation and intellectual property matters. I have practiced at leading Am Law firms including Pillsbury Winthrop Shaw Pittman, Arent Fox, and Sughrue Mion, and I currently operate my own law practice. I have extensive experience handling high-stakes patent litigation, drafting pleadings and briefs, managing large-scale discovery, preparing and defending depositions, and appearing before federal courts and administrative bodies such as the PTAB and ITC. I hold a J.D., cum laude, from The George Washington University Law School and advanced technical degrees in chemistry and chemical engineering, which allow me to efficiently handle technically complex matters. I am admitted in multiple jurisdictions, including New York, Virginia, New Jersey, and the District of Columbia, and I regularly provide high-quality remote legal support to clients nationwide.

Recent  ContractsCounsel Client  Review:
5.0

"Alton completed my work in a reasonable time and was flexible in terms of budget."

Daehoon P. on ContractsCounsel
View Daehoon
4.8 (210)
Member Since:
November 26, 2021

Daehoon P.

Corporate & M&A | Venture Capital, Private Equity & Web3 Counsel | Real Estate Transactions
Free Consultation
New York, NY
10 Yrs Experience
Licensed in NY
American University Washington College of Law

Corporate, M&A & Securities Lawyer | Managing Attorney, DP Counsel PLLC Practice Areas: Business Formation | Commercial Contracts | Contract Drafting & Review | Mergers & Acquisitions | Venture Capital | Securities Offerings | Franchise Law | Employment & Equity Compensation | Intellectual Property | Cross-Border Transactions About/Bio: I represent companies, investors, and fund sponsors in corporate transactions, commercial contracting, and private securities matters, from entity formation and early-stage financings to acquisitions, exits, and ongoing strategic counsel. As Managing Attorney of DP Counsel PLLC, I help clients structure transactions clearly, allocate risk thoughtfully, and move deals forward with documentation that is practical, enforceable, and aligned with business objectives. My practice includes both day-to-day commercial matters and more complex transactional work, including venture financings, private offerings, M&A deals, fund-related documents, and cross-border structuring. What I Do: Corporate & Commercial • Entity formation and structuring for corporations, LLCs, and limited partnerships • Operating agreements, shareholder agreements, and governance documents • Commercial contract drafting, review, and negotiation • Vendor, distribution, manufacturing, SaaS, and licensing agreements • Employment, consulting, confidentiality, and equity compensation agreements • Outside general counsel support for growing companies Securities & Private Capital • Private offerings under Regulation D and Regulation S • Private placement memoranda, subscription agreements, and investor documents • SAFE, convertible note, and priced equity financings • Venture capital and private fund formation matters • Fund governing documents and offering document packages • Securities law analysis for private capital raising transactions Mergers & Acquisitions • Letters of intent and term sheets • Stock purchase, asset purchase, and merger agreements • Due diligence coordination and transaction support • Disclosure schedules, closing documents, and post-closing matters • Earnouts, rollover equity, indemnity structures, and related deal terms • HSR, CFIUS, and related regulatory issue spotting for qualifying transactions Digital Assets & Emerging Technologies • Federal-law digital asset and token securities analysis • Entity structuring for blockchain and Web3 ventures • Digital asset fund and operating structures • AML/KYC documentation support and regulatory issue spotting Franchising • Franchise Disclosure Documents (FDDs) • Franchise agreements • Master franchise and area development agreements • Franchise structuring and registration coordination Real Estate Transactions • Commercial real estate acquisitions and dispositions • Real estate joint ventures and syndications • Commercial lease drafting and negotiation • Real estate investment structures and related offering documents Cross-Border & International • U.S. market entry and entity structuring for international clients • Delaware and multi-entity holding structures • Cross-border transaction planning and documentation • Coordination with foreign counsel and tax advisors on cross-border matters Why Clients Hire Me: • Big-law-level drafting with boutique responsiveness • Practical, business-focused advice grounded in execution reality • Clear scoping and transparent fee arrangements • Experience across financings, acquisitions, fund formations, and cross-border transactions Typical Projects: • Contract drafting and negotiation • Entity formation and governance packages • Private offering document suites • Venture financing documentation • M&A transactions from LOI through closing • Fractional or outside general counsel support Industries Technology | SaaS | FinTech | Digital Assets | E-commerce | Healthcare | Real Estate | Food & Beverage | Professional Services

Recent  ContractsCounsel Client  Review:
5.0

"Thanks Daehoon for going above and beyond and helping me with a lot of detailed information regarding signing multiple contracts. I was very happy with the outcome. Best"

Odini G. on ContractsCounsel
View Odini
4.9 (7)
Member Since:
August 7, 2024

Odini G.

Attorney
Free Consultation
Aspen
19 Yrs Experience
Licensed in CO, GA, NY
Emory University School of Law

I am an accomplished attorney with more than 19 years of experience and extensive expertise in business negotiations, commercial contracts, and technology transactions. With a proven track record of providing strategic legal advice and delivering exceptional results, I have successfully assisted numerous clients in drafting, reviewing, and negotiating various business arrangements. My experience encompasses a wide range of areas, including intellectual property, data privacy and security, SaaS agreements, and software licenses. I co-founded a reputable general corporate law firm with three offices in Aspen, Atlanta, and New York. As a partner and attorney, I represented diverse clients, including start-ups, public corporations, investors, financial institutions, educational institutions, and non-profit entities. With a focus on delivering comprehensive legal solutions, I provided general counsel, expert dispute resolution, efficient litigation management, and skillful contract drafting and negotiations for businesses across industries.

Recent  ContractsCounsel Client  Review:
5.0

"Supremely responsive and works surprisingly quickly. Strongly recommend!"

Michael B. on ContractsCounsel
View Michael
4.9 (30)
Member Since:
October 30, 2020

Michael B.

Attorney
Free Consultation
Illinois
16 Yrs Experience
Licensed in IL, MN, WI
University of the Pacific

Michael has extensive experience advising companies from start-ups to established publicly-traded companies . He has represented businesses in a wide array of fields IT consulting, software solutions, web design/ development, financial services, SaaS, data storage, and others. Areas of expertise include contract drafting and negotiation, terms of use, business structuring and funding, company and employee policies, general transactional issues as well as licensing and regulatory compliance. His prior experience before entering private practice includes negotiating sales contracts for a Fortune 500 healthcare company, as well as regulatory compliance contracts for a publicly traded dental manufacturer. Mr. Brennan firmly believes that every business deserves a lawyer that is both responsive and dependable, and he strives to provide that type of service to every client.

Recent  ContractsCounsel Client  Review:
5.0

"Michael was professional and quick to response. He made the process very simple and easy."

Ross F. on ContractsCounsel
View Ross
Member Since:
October 27, 2020

Ross F.

Managing Partner
Free Consultation
Bedford, New Hampshire
15 Yrs Experience
Licensed in MA, NH
University of Arizona

I am an experienced technology contracts counsel that has worked with companies that are one-person startups, publicly-traded international corporations, and every size in between. I believe legal counsel should act as a seatbelt and an airbag, not a brake pedal!

John H. on ContractsCounsel
View John
Member Since:
November 11, 2020

John H.

Attorney-at-Law
Free Consultation
Mobile, AL
15 Yrs Experience
Licensed in AL
Thomas Goode Jones School of Law

John Daniel "J.D." Hawke is an experienced attorney with a law practice in Mobile, Alabama. He was born in Fairhope, Alabama and after earning his undergraduate degree at Auburn University, he received a law degree from Thomas Goode Jones School of Law in 2010. After law school, he formed the Law Office of J.D. Hawke LLC and over the last decade he has fought incredibly hard for each and everyone of his clients. His practice focuses on representing people facing criminal charges and clients dealing with family law matters. In addition to criminal defense and domestic relations cases, he also regularly handles contract disputes, personal injury cases, small business issues, landlord/tenant disputes, document drafting, and estate planning. He is licensed to practice law in the State of Alabama and the United States District Court for the Southern District of Alabama.

Lyndsey G. on ContractsCounsel
View Lyndsey
Member Since:
October 30, 2020

Lyndsey G.

Attorney
Free Consultation
Roseville, MN
12 Yrs Experience
Licensed in MN
Mitchell Hamline College of Law

Attorney of 6 years with experience evaluating and drafting contracts, formation document, and policies and procedures in multiple industries. Expanded to estate planning last year.

Find the best lawyer for your project

Browse Lawyers Now

Lawyer Reviews for Business Associate Agreement Projects

Draft for HIPAA Business Associate Agreement for LLC

5.0

"Allen was a top choice for me as he clearly laid out what was included/not included in his bid. I could easily see the value and how it impacted my business need. Once hired, he was very communicative and proactive. His prior experience and knowledge showed. I actually preferred someone who communicates via message over video call. My task was a pretty simple contract, and responding to questions via messages (rather than a video call) better suited my schedule. I was able to continue working on my business and get my contract completed sooner than expected. I would definitely recommend Allen and should I ever need assistance again, I would reach out to him. 10/10!"

Arizona
Drafting
Business Associate Agreement
ContractsCounsel User

Flat-Fee Review of HIPAA Business Associate Agreement for Healthcare Vendor

5.0

"Absolutely will use Ivan again."

Texas
Review
Business Associate Agreement
ContractsCounsel User

test

5.0

"Great"

Georgia
Premium
Drafting
Business Associate Agreement
ContractsCounsel User

Bump contract

5.0

"Amazing and very quick communication"

California
Review
Business Associate Agreement
ContractsCounsel User

HIPAA

Business Associate Agreement

California

Asked on Sep 17, 2024

Can you explain the key components and legal requirements of a Business Associate Agreement?

I am a small business owner in the healthcare industry and recently started working with a new vendor to handle our patient data. I have been asked to sign a Business Associate Agreement (BAA) by the vendor, but I am not familiar with the legal requirements and key components of such an agreement. I want to ensure that I am compliant with HIPAA regulations and that our patient data is adequately protected, so I would appreciate it if you could provide me with a clear understanding of what a BAA entails, what provisions should be included, and any potential legal pitfalls I should be aware of before signing.

Dolan W.

Answered Oct 29, 2024

Hello! As you may know, a Business Associate Agreement ensures compliance with HIPAA when a healthcare entity shares patient data with an outside vendor. The BAA specifies how the vendor, or business associate, will use, disclose, and protect the Protected Health Information they access. It must include safeguards for PHI, like data protection measures and prompt notification in case of a data breach (e.g. if someone hacks into your systems). The agreement should also cover what happens to PHI once the contract ends, requiring the business associate to return or destroy it. Specific terms may allow your business to audit the vendor's compliance or end the contract if they fail to meet HIPAA standards. Lastly, make sure any subcontractors involved also comply with HIPAA to maintain data security throughout the process because rogue employees sometimes do whatever they want. We are able to draft BAAs for you. Just request me on the site and best of luck! Dolan

Read 1 attorney answer>
See more legal questions…

Quick, user friendly and one of the better ways I've come across to get ahold of lawyers willing to take new clients.

View Trustpilot Review

Need help with a Business Associate Agreement?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 20,610 reviews
Business lawyers by top cities
See All Business Lawyers
Business Associate Agreement lawyers by city
See All Business Associate Agreement Lawyers

ContractsCounsel User

Recent Project:
Sound Records company
Location: Illinois
Turnaround: A week
Service: Drafting
Doc Type: Business Associate Agreement
Number of Bids: 3
Bid Range: $500 - $1,900

ContractsCounsel User

Recent Project:
review and comment on consulting agreement that i drafted
Location: Texas
Turnaround: Less than a week
Service: Contract Review
Doc Type: Business Associate Agreement
Page Count: 3
Number of Bids: 6
Bid Range: $350 - $550

Need help with a Business Associate Agreement?

Create a free project posting
Clients Rate Lawyers 4.9 Stars
based on 20,610 reviews

Want to speak to someone?

Get in touch below and we will schedule a time to connect!

Request a call

Find lawyers and attorneys by city